In the SaaS era, the popularization of management systems is one of the advantages of the 21st century that is worth celebrating. From robust software to cloud solutions, the market is full of technological options that may (or may not) fit your budget. But do you know how to understand the cost-benefit ratio of this range of options?
Cheap Management System, does it exist?
The question that everyone wants to know is also one of the most frequently asked questions to Google, when it comes to management systems. Factors such as the evolution of technology, currency devaluation and some frightening pricing practices are some of the aggravating factors for this Google demand.
The good news in this case, gentlemen, is that: yes! There are currently several online platforms like ours at Rizer , which allow you to create your own integrated management system (in our case, with plans starting at R$79.90).
We made this light add photos of your business advertisement above to support the argument that follows: one of the main reasons for the reduction in the cost of management systems concerns the development aspect of the same. In other words, the less you have to invest in this type of technology, at this moment, the more practical and hands- on you should be.
Whether you are thinking about developing your own system or purchasing a license for a ready-made system, it is important to know that: just like in a restaurant that serves food by the kilo, the more items we add to the plate, the more expensive the lunch will be, the same applies to the composition of the price in the budget for the management system required by your company.
But, since entrepreneurs can’t live on ” Oh, life. Oh, heavens” alone, we’ve left a simple the advertising consent only applies to b2c, right? guide below that will help you understand how your company can have a lean management system that will meet your needs adequately, without your pocket having to suffer .
How to save money when developing a management system?
First of all, we need to establish an essential line of reasoning: reducing costs requires planning, organization and adaptation to effective operating methods. In other words, there is no point in creating a cheap management system if this results in an accumulation of tasks for your organization’s assistants, analysts and interns.
To make this all australia cell numbers possible, consider following these steps:
Understand all the operational flows of your company
Yes, step by step. Meet with individual departments to document all inherent work routines, indicating current execution methods, time spent on each action, those responsible, and current means of storage, control and reporting.
Like an MRI, this is the time to understand the root of neck pain.
Ideally, this meeting will produce mind maps, flowcharts and text documents that record all the processes and procedures of each department.
Understand which processes can be automated
Once the mapping is done, it is time to research which of the current processes can be automated, that is, linked to a management system to save execution time and expenses with overtime, for example.
To do so, schedule a free consultation with our experts , or with the development team of the management systems companies already researched. Understanding how technology can optimize your business is a question that every manager should always ask themselves.
Calculate the current operating cost of procedures that can be automated
With the technological bias understood, it’s time to calculate the current cost of your company’s processes. To do so, meet with the institution’s controller (which could be you, we know) to calculate the total investment value for each procedure listed as “capable of automation”.
Once you understand how much it costs to execute each process, multiply this total by the monthly average of executions and then multiply the monthly total by 12 to understand the annual cost.
Estimate the development/license acquisition of the desired management system
We suggest you keep three budget options in mind, which are:
- Budgeting for the development of a custom system
- Budget for the acquisition of a ready-made system that meets your automation needs
- Budgeting online platforms that allow you to create your own management system
Be sure to request detailed pricing. Ask the sales agent to indicate the total investment per procedure performed, as well as ask them to point out issues such as execution time and daily execution capacity – this way you can evaluate the cost-benefit ratio, in comparison to your current operation.
Analysis of the relationship between cost and benefit
Here we come to a very important point that is, from time to time, ignored by the company when it comes to: do we really need everything the system offers?
It is not uncommon to see companies paying monthly fees in dollars to use only ⅓ of the functions of the acquired system.
Once you have done this, carefully evaluate the advantages of having a management system, as well as the real savings that such an investment will bring to your business.