If you are in the planning, purchasing or upgrading phase of your company’s school management system, then this article will be a great fit for you! Learn which functions are essential for a top-notch school management system!
How does the school management system work?
School management system is software developed with a focus on optimizing and making the day-to-day activities of educational institutions even more intelligent.
The combination of technological aspects such as data integration, personalized access and student management are some of the attractions of an integrated management system for schools, universities and companies that offer courses and classes of the most diverse types.
We at Rizer always recommend the development of a customized school management system, that is, not a standard system where you pay for a license to have access to a management system that, most of the time, makes your company adapt to it (when the opposite is ideal).
What modules and functions cannot be missing from a school management system?
To literally design create a new google business profile what the ideal school administration system would be like for your institution, you must first understand what the main school management modules/functions are.
And to help you with this challenge, we have listed the big names below . They are:
Academic Administration
All academic records of students must be recorded and made available for access by them, as well as by their educational institution (of course). In this sense, an academic module should be considered in your school management system.
Academic administration includes all teaching history, grades, student attendance in classes (whether distance learning or not), and must include, at a minimum, the generation/easy access to the following documents/monitoring reports:
- Subject registration
- Teacher registration
- Academic and educational objectives
- Student registration form
- Individual student file
- Student academic records
- Student Certificates
- Minutes of final results
- Council minutes
- Report cards
- Incident report
- Student badge
- Analytical Reports and Dashboards
Academic library
Providing access to the landing pages as the key to traffic educational institution’s collection, as well as automating the loan request process and managing returns, is an essential step for your school or university.
Having ten or thousands of works available in your academic library, by offering students easy access to the institution’s collection, will encourage them to adopt the habit. And, in this sense, the main functions of a digital collection management module are:
- Catalog of available works
- Booking Scheduling
- Loan control
- Automatic alerts about return deadlines
- Suggestion of works based on research
- Indication of works by discipline and teachers
- Student assessment of the works
- Suggestion of australia cell numbers complementary online content for each work
- Analytical Reports and Dashboards
Communication channel with students and parents
The online tutor module is not only necessary in terms of transparency with parents and guardians of underage students, but also speeds up the process of opening calls.
When creating the parent communication module, don’t forget about the trivial functions that it should offer:
- Access to the secretariat to open calls
- Forum for interaction between students and teachers
- Direct communication channel with the board of directors and pedagogical coordination
- Access to student report card
- Access to student performance
- Grade and activity history
- Class attendance history
- Incident records
- Access to a second copy of the invoice and other options for paying monthly fees
- List of documents/documents pending for the secretariat
- Income tax statement
- Event calendar with automated alerts option
- Registration of authorized/emergency contacts to pick up/drop off the student
- Analytical Reports and Dashboards
Accounts receivable
The accounts receivable module of a school management system must cover all receivables operations, including: registration fees, monthly fees, school supplies.
The entire accounts receivable routine must be automated in your institution’s school management system, considering, at a minimum, the following functions:
- Expense registration
- Registration of prices and tax duties
- Bill manager/other payment methods
- Default report
- Payment history
- Collection notification automation, via email/WhatsApp/Calls/SMS
- Issuance and management of contracts
- Launching, issuing, sending and managing invoices
- Provisioning of amounts receivable
- Analytical Reports and Dashboards
Inventory control
Inventory control is essential for the good performance of purchasing, sales, loans and academic inventory procedures. Controlling the entry and exit of assets enables strategic action in favor of consumption efficiency and, consequently, profitability.
In this context, the academic inventory management module must include, at a minimum, the following basic functions:
- Asset registration
- Registration of direct and indirect costs
- Request forms
- Low stock management
- Inventory
- Analytical Reports and Dashboards
How to create a school management system?
We at Rizer believe that Technology and Artificial Intelligence should operate as partners for every entrepreneur. And being a partner means: helping with what the other side doesn’t always master, offering fair prices, enabling growth and, most importantly, not offering less than what school management software that costs thousands of dollars offers.
That’s why on our platform you can create a complete school management system 100% your way, even if you’ve never built one before. If you prefer, our team can also develop the ideal application for you or your company. Click on the link below and schedule a free consultation with our experts !